“Christmas in July” has started to reach new levels. The Hallmark Channel is airing their Holiday Movies – now, in (nearly) July! My mind flashed to the Company Holiday Party. I love planning these, but there are some pros and cons to hosting one.
Pros
- It is a time for employees to mix outside of the office.
- It will bring remote employees together.
- It is a place to recognize great performance.
- It is a chance to celebrate company wins.
Cons
- Political correctness.
- Liability. You have two major liabilities with the Company Holiday Party.
- Drinking – In most states, if something happens to an employee or because of an employee after drinking at the office party, you can be held responsible.
- Sexual Harassment – This has caused many companies to cancel their holiday party. Training and responsible drinking are the best ways to combat this.
- Best Practices to lessen liability
- Hire a licensed bartender and give them permission to cut people off.
- Offer to pay for transportation, either public or a ride share.
- Include food and have bread and water available at all times.
Planning the Party
Start planning early if you are setting the date in November or December. Restaurants, venues, and caterers will book up fast. Then ask yourself what is the purpose of the party?
| Team to Mix and Mingle | Awards Ceremony/ Recognition |
| – Do a buffet or heavy appetizer stations. This encourages people to move and talk to each other. | – Do a seated, plated meal. You will want people to have a place as you are talking. |
| – No meal selection is required here. | – Meal selection required along with a seating chart and/or meal cards |
| – | – You will need a chair for everyone +10% if you are doing a seating chart. Add 20% if you are not creating a seating chart. |
| – A/V is optional | – A/V and a Stage are needed. |
If you plan to do a presentation, keep it to 1/4 of the entire party. If you want a 1-hour presentation, then you need to have a 4-hour party.
Best of luck in planning your Company Holiday Party!